Stop Copying Invoices by Hand.
AI Reads, Extracts and Records for You.
Is your team still spending hours copying data from invoices, contracts and receipts into the system?
We implement OCR + Artificial Intelligence solutions that read any document, extract the relevant fields and record everything automatically in your ERP or accounting software.
Manual Document Processing Is Costing You Money
If your company still relies on people to copy data from documents, you are losing time, money and accuracy every single day.
Manual Data Entry Errors
A single wrong digit in a tax ID, an invoice amount or a due date can generate tax penalties, duplicate payments or impossible reconciliations. Human error in data entry costs an average of 3.5% of the processed volume.
Hours Wasted Copying Invoices
An administrative employee spends an average of 4 to 6 hours per day entering data from invoices, credit notes and receipts into the system. That time could be invested in higher-value tasks for the business.
Lost or Disorganised Documents
Physical folders, scattered emails, files without standardised naming conventions. When you need to find an invoice from 6 months ago, the search can take hours. During audits, the lack of organisation becomes a critical problem.
Accounting Always Behind Schedule
When documents depend on manual processing, accounting always runs behind. Financial reports become outdated, management decisions are made based on incomplete data and the monthly close drags on.
"From 200 invoices processed by hand per day to zero. AI extracts, validates and records automatically."
View full case study →What Documents Can We Process?
The AI has been trained to recognise and extract data from all types of business documents used in Portugal.
Invoices and Credit Notes
Invoices from domestic and international suppliers, credit notes and debit notes. Extraction of all mandatory tax fields including tax ID, taxable base, VAT rates and withholding tax.
Receipts and Proof of Payment
Payment receipts, bank transfer confirmations, cash receipts and expense slips. Ideal for automatic payment reconciliation and cash flow management.
Contracts and Agreements
Supply contracts, service agreements, lease contracts and protocols. Extraction of dates, amounts, clauses and deadlines for automated contract management.
Waybills and Logistics Documents
Transport waybills, delivery notes, packing lists and bills of lading. Automatic cross-referencing with orders and invoices for goods receipt validation.
Bank Statements
Current account statements, credit card statements and transaction notices. Automatic bank reconciliation with your accounting software.
Tax Declarations
VAT, corporate tax, income tax and social security declarations. Automatic archiving and indexing for quick access during audits or tax inspections.
Four Capabilities That Eliminate Manual Work
Our solution combines cutting-edge OCR with AI models trained for Portuguese business documents.
Intelligent OCR
Reads any document format: digital PDFs, scanned PDFs, mobile phone photographs, faxes and even handwritten documents. The AI-powered OCR technology adapts to any layout, regardless of the supplier or invoice format. Processes documents in Portuguese, English and Spanish with the same accuracy.
Automatic Data Extraction
The AI automatically identifies the relevant fields: supplier tax ID, invoice number, issue date, due date, line items, quantities, unit prices, VAT and total. No need to configure templates for each supplier — the AI learns and adapts.
Automatic Validation
Before recording, the system cross-references the extracted data with your ERP information: validates the tax ID on VIES, confirms whether the supplier exists in the database, checks that VAT calculations are correct and flags duplicates. Documents with anomalies are routed for human review.
Searchable Digital Archive
All processed documents are digitally archived with full indexing. Search by supplier, date, amount, document number or any text contained in the file. Find any invoice in seconds, even from years ago. Full compliance with legal archiving requirements.
From Paper to Digital in 4 Steps
A simple process with no disruption to your team.
Upload or Scanning
Documents enter the system in several ways: manual upload via the web portal, automatic monitoring of a network folder or email inbox, direct scanning from the office scanner, or even a photograph taken with a mobile phone. The system accepts PDFs, images (JPG, PNG, TIFF) and Word or Excel documents.
AI Processes the Document
The OCR engine reads the document and converts it into structured text. Next, the Artificial Intelligence model classifies the document type (invoice, credit note, receipt, contract) and extracts all relevant fields with accuracy exceeding 99%. Processing takes an average of 3 to 8 seconds per document.
Validation and Review
The system automatically validates the extracted data: checks calculations, confirms tax IDs, detects duplicates and flags inconsistencies. Documents with high confidence (above 97%) are approved automatically. Documents with queries are presented to the user on a simple review screen, with fields pre-filled for quick correction.
ERP and Accounting Integration
After validation, the data is sent automatically to your management software: PHC, Primavera, Sage, SAP, Odoo or any other system with an API. The invoice is posted, the original document is digitally archived and a complete audit trail is created. All without a single additional click.
Why We Are the Right Choice for Document Processing
We are not just a technology company. We understand the accounting and tax reality in Portugal.
Specialists in the Portuguese Market
Our AI models were trained specifically with Portuguese documents. We know the tax ID formats, VAT rules, layouts of the main domestic suppliers and the requirements of the Portuguese Tax Authority. This is not a generic translated solution — it is a solution built for Portugal.
Turnkey Implementation
We handle everything: analysis of your document workflows, system configuration, integration with your ERP, migration of existing archives and team training. Your company does not need internal technical expertise. We remain responsible until the system is fully operational.
Continuous Improvement with AI
The system gets smarter with every document processed. The AI learns your company's specific patterns, regular suppliers and preferred accounting classifications. After 3 months, the fully automated processing rate typically exceeds 95%.
Security and GDPR by Default
Servers within EU territory, AES-256 encryption at rest and TLS 1.3 in transit, multi-factor authentication and full GDPR compliance. We provide a Data Processing Agreement (DPA) and complete audit logs. Sensitive documents handled with the level of security they deserve.
Complement with Other Solutions
Connect all your systems and eliminate data duplication — extracted invoices go straight into your ERP.
Real-time financial dashboards with data always up-to-date from the documents processed.
Eliminate repetitive manual tasks and automate complete workflows on top of the extracted documents.
We clean and structure your document archive before running it through AI processing, for reliable results.
Protect the sensitive information extracted — encryption, access control and GDPR compliance on the servers storing your documents.
When your ERP or internal system has no standard API, we build bespoke connectors and middleware to integrate document processing.
💰 Calculate Your Savings with AI Document Processing
Discover how much your company can save per year by automating 90% of manual document processing.
Estimated annual savings
€0
Based on an average cost of €20/hour and 90% automation
What Our Clients Say
Real results. Real names. No fine print.
"We were processing 400 invoices per month with two full-time people dedicated solely to data entry. Now the system does everything in minutes. We freed up one person for financial analysis and reduced posting errors by 97%. The return on investment was achieved in less than 3 months."
"We had invoices from 80 different suppliers, each with their own format. Previously, just the sorting and classification took half a day. With the AI solution, the system classifies and extracts data from any format automatically. The monthly close that used to take 5 days now takes 1."
"The integration with our PHC was flawless. Supplier invoices are posted automatically with the correct accounting account. We save 32 hours per week in administrative work and financial reports are always up to date. The accounting team finally has time for strategic analysis."
"We get 200+ pages of legal filings a day that used to be classified and indexed by hand. The AI now extracts parties, dates, jurisdiction and case type automatically and files them in the right matter folder. Junior lawyers got back 14 hours a week for substantive work instead of admin."
Frequently Asked Questions
We process virtually any type of business document: supplier invoices, credit notes, receipts, transport waybills, contracts, purchase orders, tax declarations and bank statements. The system accepts PDFs (digital and scanned), images (JPG, PNG, TIFF), Word and Excel documents, and even photographs taken with a mobile phone. The AI adapts to any layout without the need to configure individual templates for each document type or supplier.
Yes, we have native, tested integration with the main ERPs used in Portugal: PHC Software (CS and FX), Primavera (V10 and Jasmin), Sage (50cloud and X3), SAP Business One, Odoo and Microsoft Dynamics 365. Integration is done through official APIs or dedicated connectors, ensuring that accounting entries are created with the correct accounts, cost centres and tax classifications. For other systems, we develop custom connectors in 1 to 2 weeks.
Data security is an absolute priority. All information is processed on servers located in the European Union, with encryption in transit (TLS 1.3) and at rest (AES-256). The system is fully compliant with the General Data Protection Regulation (GDPR), including the right to erasure, data minimisation and record of processing activities. Original documents and extracted data are accessible only to authorised users with multi-factor authentication. We also provide a Data Processing Agreement (DPA) for full legal compliance.
Our solution achieves an average accuracy of 99.2% for data extraction from digital documents and 97.5% from scanned or photographed documents. The AI model improves continuously with use: the more documents it processes, the more accurate it becomes for your company's specific formats. Documents with confidence below 97% are automatically flagged for human review, ensuring no error goes unnoticed. In practice, our clients report a 95% to 99% reduction in errors compared with manual data entry.
Automate Your Document Processing
Every invoice copied by hand is time wasted, money lost and risk of error. Let Artificial Intelligence handle the paperwork while your team focuses on what truly matters.